Create Google Mail Gmail Account Email Settings SMTP IMAP POP3

Complete instructions for all required settings for incoming (POP3, Post Office Protocol 3) and outgoing (SMTP, Simple Mail Transfer Protocol) emails appear below, including setting in Gmail which are required for successful setup.

Settings in the Gmail Account

  1. Log into your Gmail account.
  2. Click on the Settings icon ((upper right in the program):
  3. Select Settings.
  4. Click on ‘Forwarding and POP/IMAP’ at the top.
  5. If forwarding is desired, check the box for forwarding and enter the email address to which emails are to be forwarded and select an option in the next box for what to do with the email after it has been forwarded.
  6. In the ‘POP Download’ section, check the desired option in 1.
  7. Check what to do with the message after it is accessed with POP.
  8. In section 3 click on ‘Configuration instructions’.
  9. Select ‘I want to enable POP’. The instructions above will appear.
  10. Check ‘Outlook’ in the subsequent section.

Settings in Outlook (or Outlook Express)

In viewing other instructions online, even Google’s, knowing where to look was a little difficult to follow so here are more detailed instructions with images.

  1. In Outlook click on Tools at the top of the page.
  2. Select Accounts or Account Settings.
  3. If a new account is to be set up, click on New:
  4. Select POP3 and click Next.
  5. Enter the name for the email account (which will be seen as ‘From’ in emails sent from this account).
  6. Enter the full GMail address (like
  7. Type the password twice.
  8. Check ‘Manually configure server settings or additional server types’.
  9. Accept the default ‘Internet E-mail’ by clicking Next.
  10. For Incoming mail server, enter
  11. For Outing mail server enter
  12. Important: For User Name, enter the full Gmail email address (like
  13. Enter the same password that is used to access your Google account.
  14. Check ‘Remember password’.
  15. Uncheck ‘Require logon using Secure Password Authentication’.
  16. Click on Test Account Settings. If all settings are correct, this window will appear showing success:
  17. Click on More Settings.
  18. On the General page, enter a name for the account.
  19. If desired, enter an Organization name.
  20. If replies to emails are to be sent to an email address different from the one being configured here, enter that email address for the ‘Reply E-mail’.
  21. Don’t click OK.
  22. Click on the Outgoing-Server tab.
  23. Check ‘My outgoing server requires authentication’.
  24. Leave ‘Use same settings as my incoming mail server’ checked.
  25. Click on the Connection tab.
  26. You ‘local area network’ is the means by which your computer connects to the Internet. For most situations leave ‘Connect using my local area network’ checked.
  27. For Incoming server in 995.
  28. Check ‘This server requires an encrypted connection (SSL, Secure Socket Layer).
  29. For Outgoing server enter 587.
  30. For ‘Use the following type of encrypted connection’ use the drop-down arrow and select TLS (Transport Layer Security).
  31. Google recommends setting Server Timeouts to 5 minutes.
  32. For Delivery, if desired, check the box and choose an option regarding leaving copies of messages on the Google server. (Google allows a generous amount of space in the email account. If you might ever need to find an ‘old email’ for any reason, it’s a good idea to leave messages on the Google server (in your Gmail account) for 2-3 years, or longer, depending upon how many emails are received.
  33. Click OK.
  34. Click on Test Account Settings. If all settings are correct, this window will appear showing success:
  35. If not successful, the most common errors are typos, not using the full email address for the User Name and entering the wrong (case-sensitive) Password.

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